HOTO Administrator

HOTO Administrator

Permanent, Full Time
Darwin, NT

Responsible for managing the takeover and handover of projects including
documentation, maintenance manuals, asset and other registers as required,

ensuring achievement of the desired outcome in a timely, risk controlled and
cost effective manner, including appropriate reporting.

Key Attributes and Skills:

  • Recognised Certificate or Diploma and/or minimum of 3 years in the construction industry within an Administration role
  • Experience on Defence projects is highly regarded
  • Understanding of construction materials and methods
  • Excellent verbal and written communications skills, ability to write clearly and concisely
  • Effectively manage time and resources with the ability to perform under pressure and to tight deadlines
  • Intermediate to advanced computer literacy with Microsoft Office suite, document management software and defence estate management software
  • High level of attention to detail
  • Nationally Recognised Construction Induction
  • Drivers Licence
  • Ability to be able to obtain a Defence Common Access Card


Key Responsibilities:

  • Manage the records for warranties, guarantees, test reports, certifications and asbuilts
  • Manage builders and subcontractors warranty provisions and ensure they are submitted within the stated time period, in the correct form and are fully compliant 
  • Undertake and coordinate the compilation and submission of all as built drawings, operation and maintenance manuals and handover documentation ensuring compliance with client and defence requirements 
  • Coordinate witness testing and commissioning required by the contract
  • Ensure records are kept and included in the handover documentation
  • Ensure all records are in accordance with the client and contract requirements
  • Conduct filing and archiving of project records
  • Manage, maintain and update Asset registers as required and specified by the client
  • Manage, coordinate and educate suppliers and subcontractors to ensure their submission obligations under the head contract and subcontract are met
  • Programme critical milestone dates for deliverables, ensuring inclusion in master construction programme


What Sitzler can offer you:

  • Be a proud member of a highly successful and established NT construction & civil operation business
  • Darwin based opportunity with excellent remuneration and benefits
  • Full time positions with leave entitlements

To apply for this position, please click on the apply now button below to send us a cover letter and your current CV.

Please note applicants must be legally entitled to work in Australia and may require:  

  • A current and valid driver’s licence
  • Pre-employment medical examination with drug & alcohol screening
  • Police and/or security clearances